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Phone: (813) 974-4182

Types of Reserve Items

What would you like to place on Reserves?

Items Available Through Canvas

Journal Articles, Chapters in Books

If the USF Library owns the materials in circulation, we will make photocopies of journal articles and chapters in books. Request should not exceed the limits of fair use (see “Copyright Basics“). Photocopied materials will be scanned and made available electronically as PDF documents on Canvas. To expedite the process, if you have a copy of the material you can upload it with the request or bring it in to our office (LIB 125C). The better the quality of the articles you submit, the better your students will be served with clear and legible electronic reserves. Poor quality photocopies will not be scanned. All request must be submitted through Canvas under the USF Library Course Reserve module.

Books and E-Books

Include USF Library call numbers on the “USF Library Course Reserve” book form. If a book is not available in the Tampa Library collections, we will attempt to purchase it in a timely manner. To expedite ordering books, include publisher and date of publication, ISBN and edition. It may take from two to six weeks or longer to order, receive and process new books for reserve. If the Library owns an e-book copy of the item, a hard copy book will not be ordered.

File Upload

Please supply documents that you have prepared as electronic files in electronic form. Electronic files are the preferred format because they can be processed faster and give a better result for students. Electronic files result in smaller file sizes that transmit and load faster, the quality is much better, and color images can be supplied. Electronic files will only be available online and only until the end of the semester. We use Adobe Acrobat Exchange to convert file formats to Portable Document Format (PDF). We accept the most popular word processing, spreadsheet, and image formats.


Instructors can upload electronic file items to their courses without first having them reviewed by reserves staff. The Free Text reserve item request is not controlled by document type restrictions. Free Text item submissions are automatically made available to your students on Canvas.

DVD/CD and Streaming Video

The USF Library has a wide variety of media resources and titles you can place on reserve. Media items can help broaden instructional methods and student understanding. We also have the option of streaming video into your course for certain tittles. Swank Digital Campus provides an option for access to legal streaming video for a limited number of feature films. For streaming video, currently available titles can be added to an active Canvas course within 72 hours.

Other Items

Personal Copies

We will place personal copies on reserve. We cannot be responsible for loss or damage. The USF Tampa Library cannot accept items which are borrowed, rented, home-copied, or recorded from television.

Course Packets

We will place course packets on reserve, provided permissions to reproduce copyrighted articles have been obtained for the current semester and are bound in the course packet.

There are two main ways items are gathered by reserve staff to fulfill a request:

A. Library staff pull the item(s) from the general collection.

  1. If library owned items are currently checked out, the reserves staff will recall the items back from patrons.
  2. If the library does NOT own the item:
    1. ELECTRONIC REQUEST (Articles, Book Chapters): We will acquire the materials from Inter-Library Loan and make the PDF available on Canvas.
    2. HARD COPY (DVD, BOOKS): Acquisitions will consider purchasing a new copy to be available to students.


B. Instructors supply the reserves department with the item temporarily by any of the following:

  1. Uploading a file.
  2. Bringing a personal copy to the library (books, DVD’s, packets).
  3. Linking the request to a website.

Once the request is received and the fulfillment method is established, it will go into the respective status on the table below:

Awaiting Reserves Processing Request has been received by USF Course Reserves.
Awaiting Information from Faculty The information provided was not enough to find the desired item. Instructor will be contacted for more information.
Awaiting Recall Processing The item in the request is currently checked out. We will retrieve item and then fulfill the request.
Awaiting Acquisitions Fulfillment USF Library is considering purchasing new copy of item.
Awaiting Supply by Instructor The Instructor will be bringing the item to the library.
Item Available at Reserve Desk Items has been fully processed and can be used by students in the library.
Item Available on Electronic Reserve Items has been fully processed and can be used by students on Canvas.

This status can be seen by students and faculty on the “USF Library Course Reserves” home page after a request is made.

Material Eligible for Course Reserves

  • Instructors may place items (USF Tampa Library materials or their own personal materials) on reserve status for the students in their courses.
  • Unless copyright to the item is owned by the instructor, personal reserve items must be original commercial copies owned by the instructor. The USF Tampa Library cannot accept items which are borrowed, rented, home-copied, or recorded from television.
  • The USF Tampa Library reserves the right to refuse to accept a reserve request if, in the judgment of its staff, fulfillment of the request would involve violation of copyright law.
  • Streaming or online media may be available via SWANK digital campus. Please see the SWANK digital campus guide for instructions on how to request »
  • Rush purchase requests will be considered for books the Library does not own, with the exception of textbooks not included in the Textbook Affordability Project »

Ineligible Material

  • Library acquisition of textbooks is limited to the abilities of the Textbook Affordability Project »
  • Material on loan from another library or obtained through ILL and UBorrow.
  • Material from the Library’s Special Collections, Reference and bound periodicals collections.
  • Material rented from a commercial establishment.

Retention Policy

  • Items are removed from reserve at the end of the semester.
  • Instructors that need items for a new course/term must make a new request for the material via the new course in Canvas.
  • Due to limited space, personal items placed on reserve should be picked up promptly. Although precautionary measures are taken to secure all items, the USF Tampa Library cannot assume responsibility for the loss of personal items.


The guidelines for all reserves, including electronic reserves, are based on the provisions of fair use as stated in the United States Copyright Act of 1976 and the University of South Florida Use of Copyrighted Materials Policy »

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